The outbreak of the COVID-19 pandemic has impacted all industries, prompting many companies to adopt the work from home model. Remote work has become the norm, and businesses need to find ways to ensure business continuity and productivity. Thanks to innovative software, remote work can be made much easier, efficient, and cost-effective. One such software is the DingTalk software provided by Southern Power Grid. In this article, we will explore the latest features of the DingTalk software, which will help businesses boost productivity, communicate effectively and efficiently, and achieve more.
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1. Electronic Approval System
Background: Sometimes, remote work makes it hard to get work done because we need approval for all sorts of things. Unfortunately, the traditional way of approving documents and requests is cumbersome, requiring sign-offs and meetings. This process can result in low productivity and delayed work.
Explanation: The DingTalk software provides an electronic approval system that streamlines the approval process. The system is fully digital, and approvals can be granted in a matter of minutes. The software's approvals module comes with templates for various industries, allowing users to choose the template that best fits their needs.
Steps: Users can create approval requests, select the appropriate template, and add the required information. The approval request is then routed to the relevant approvers for action. Approvers can view the request, add comments, and approve or reject it. The system tracks approvals in real-time so users can easily see the status of their requests.
Functionality and Value: The electronic approval system saves time and effort that would be wasted on manual approval processes. It also ensures that all documents and requests are properly tracked and logged, reducing the risk of misplaced or lost documents. The system removes the need for face-to-face meetings, making it particularly useful during this period of social distancing.
Price and Plan: This feature is available on DingTalk software's basic plan, which has no cost attached.
2. Cloud Meeting Room
Background: Virtual meetings have fast become the norm for many businesses to interact and communicate within their teams. However, they are often hampered by technical issues such as connectivity problems, poor video, and audio quality, which can all lead to communication barriers and longer meeting times.
Explanation: The DingTalk software provides a Cloud Meeting Room feature that allows users to host virtual meetings with high-quality video and audio, regardless of where the participants are located. The feature makes use of advanced audio and video technology to guarantee a seamless meeting experience.
Steps: Users just need to sign in to the DingTalk app account and click on the Cloud Meeting Room icon. They can then select the participants to invite and start the meeting session. The feature also includes screen sharing and real-time interactive whiteboards.
Functionality and Value: The Cloud Meeting Room feature facilitates seamless, high-quality video, and audio interactions. The advanced technology results in clear communication, making meetings much more productive. Users can share screens during the meeting, present, and collaborate on documents and presentations, resulting in more efficient meetings.
Price and Plan: This feature is available on DingTalk software's basic plan, which has no cost attached
3. Attendance Management
Background: Attendance tracking is essential for any organization to manage its workforce. However, conventional attendance tracking is time-consuming, and it can be challenging to monitor absence patterns, leaving the workforce management process prone to errors.
Explanation: The DingTalk software's attendance management feature is an intuitive system that allows remote employees to clock in and out of work using their mobile devices or computers. Managers can access this system to monitor their employees and gain insights into employee work patterns.
Steps: Employees can log in to the app and clock in and out by tapping an icon. The system automatically tracks the employee's work hours and attendance information. Managers can access the data in real-time and use it to schedule work shifts, monitor leave balances, and manage overall workforce statistics.
Functionality and Value: The attendance management system improves the efficiency of remote teams, allowing them to work together efficiently and effectively. The system tracks and automates the work hours and attendance data, reduces paperwork, and helps organizations save time, money and avoid errors.
Price and Plan: This feature is available on DingTalk software's basic plan, which has no cost attached.
4. Integrated Messaging Platform
Background: Real-time communication is key to ensuring that teams collaborate effectively. Traditional messaging apps do not provide a productive work environment for remote teams.
Explanation: The DingTalk software provides a messaging platform that allows users to chat in real-time and keep track of their work, share files, and resolve problems quickly.
Steps: Users can chat and send messages to their colleagues through the DingTalk app on their mobile devices or computers. The messaging platform includes group chats, which allow teams to communicate more efficiently. Furthermore, users can customize the notifications to prioritize the message importance by assignment the level of importance.
Functionality and Value: The integrated messaging platform ensures teams can communicate easily, increasing collaboration and productivity. Moreover, it is highly configurable, helping members stay organized and be more productive while working remotely.
Price and Plan: This feature is available on DingTalk software's basic plan, which has no cost attached.
5. File Management System
Background: File sharing is an important part of remote work, especially when collaborating on projects. Unfortunately, when worked externally, streamlining the file management process to ensure productivity can become quite complicated.
Explanation: The DingTalk software allows users to store, access, and share files securely in one centralized space. Users can create, edit, and comment on files in real-time, removing ambiguous feedback from the process.
Steps: Users can create folders and store their files in DingTalk. The files can then be accessed by other authorized users, who can edit them in real-time. Users can also share their files with external team members, clients, or stakeholders. Additionally, users can comment on specific documents to facilitate feedback and collaboration.
Functionality and Value: The file management feature provides access to files in real-time, with permission controls to ensure that information stays secure. The view permissions used are highly customizable, with each user allowed specific editing and viewing levels.
Price and Plan: This feature is available on DingTalk software's basic plan, which has no cost attached.
6. Task Management System
Background: Team-task management is essential in ensuring that the team remains productive and competently delivers to clients. Issues arise because it's challenging to manage tasks and deadlines from remote locations.
Explanation: The DingTalk software provides an intuitive task management system that aligns remote and office-based employees with the project tasks. The software comes with a built-in task feature to facilitate this process.
Steps: Users can create tasks, assign them to team members, and set deadlines and priority levels. The software's built-in scheduling feature means that all involved parties will receive an automated notification when a project/task is due.
Functionality and Value: The task management feature ensures that all employees are on the same page, resulting in increased efficiency and productivity. The software also helps teams work collaboratively, track their progress, and identify bottlenecks or areas of concern.
Price and Plan: This feature is available on DingTalk software's basic plan, which has no cost attached.
7. Conference Live-broadcast Feature
Background: In many businesses, product promotions, training sessions, and even big-time announcement reveals are done via meetings or events. However, when working remotely, such business touchpoints become a challenge to execute.
Explanation: The live-broadcast feature provided by DingTalk software allows businesses to host online conferences that can reach up to 50,000 viewers at once.
Steps: Users can live stream a conference by logging in to the DingTalk software and navigating to the live-broadcast feature. Registration, interactivity, and Q&A sessions are all included in the conference feature. Attendees from various locations can log in via their mobile phones or personal computers.
Functionality and Value: The live-broadcast feature makes it possible to reach a remote audience on a larger scale. Businesses can broadcast product promotions, company updates, employee training, and press conferences effectively, making attending these fast-pace events much smoother and even more comfortable.
Price and Plan: This feature is available on DingTalk software's professional plan, and pricing details can be offered upon consultation.
In conclusion, DingTalk software provides various features that make organizing and running a remote workspace easier, more productive, and budget-friendly. The software's basic plan includes all the features listed above, except for the live broadcast feature, which is part of the professional plan's offerings. These features are aimed at enhancing teamwork and ensuring that remote teams remain productive and engaged. Interested in learning more about how DingTalk software can help your business? Feel free to get in touch, and we will be glad to provide more details on how to get started!
